Prepare a governance arrangement review

Summarise the arrangement under review, its purpose, the main findings, and the proposed outcome. State the extent of any changes and the principal reasons for them. For a new arrangement, summarise what is proposed and why.

Set out what the decision-maker is asked to note or approve. Use wording that matches the person’s or body’s authority. Identify the proposed arrangement or changes, any conditions, and when they should take effect.

Identify the arrangement under review, why this review is being conducted, and what it covers. State when the arrangement took effect and was last reviewed, where relevant. Identify the sources and experience considered, who was consulted, and the relevant views expressed. For a new arrangement, explain the need it is intended to address.

Explain what the arrangement is intended to achieve and for whom. State the criteria and evidence used to assess whether its purpose remains relevant and whether it achieves it. For a new arrangement, explain why it is expected to achieve its purpose. Give reasons for the assessment.

Describe relevant legislation, other requirements, organisational circumstances, and practice, including changes affecting the arrangement. Explain their implications and identify the applicable sources.

Describe the roles and relationships that make up the arrangement, the instruments that establish them, and how the arrangement works in practice. For a new arrangement, explain how it is intended to operate.

Specify who is charged with what, who is answerable to whom and for what, and who has authority to act. Identify relevant duties, powers, permissions, decision requirements, and conditions or limits.

Describe each material issue and its consequences. Explain whether it arises from the arrangement, its application, or the circumstances. Give evidence and reasons for this assessment.

Where useful, compare relevant arrangements with those of selected organisations. Identify each source and explain why the comparison is useful. Add or remove columns and rows as needed.

Set out each proposed change or new arrangement and give reasons for it. Identify the affected roles, relationships, and instruments. Explain the expected benefits, any material costs or risks, and the relevant alternatives considered.

State who will carry out the changes and by when. Include any changes to supporting instruments, communication, or transitional arrangements needed to put the proposal into effect.

List the evidence, maps, proposed instruments, amendments, and other supporting documents needed for noting or approval.